English > Registration procedure on a regulation for proper handling of cars at yards in Saitama Prefecture

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更新日:2022年7月29日

Registration procedure on a regulation for proper handling of cars at yards in Saitama Prefecture

New registration

1. If a person wants to operate a car-related business at a yard in Saitama Prefecture, he/she has to register the yard with the Saitama Prefectural Public Safety Commission beforehand.

  • If the person is already operating a car-related business at a yard in Saitama Prefecture when this regulation is enforced, he/she must register it with the Saitama Prefectural Public Safety Commission by September 30, 2020.

2. This regulation doesn't apply to collection operators, fluorocarbon recovery operators, dismantling operators, or shredding and sorting operators (related business operators) stipulated in the Act on Recycling of End-of-Life Vehicles.

  • The related business operators are exempted from only a limited section of the regulation regarding registration. (For example, having a list of employees and etc. are not exempted. Click "applicable exemptions" to see more details.)

3. Each yard must be registered with a Community Safety Section of the police station that serves jurisdiction over the yard. (Click "about each police station" to see more details.)

For example, if a person has two different yards, one in city A and one in city B, he/she must register the yard at police station A in city A which serves jurisdiction over city A. The person also has to register the yard at police station B in city B which serves jurisdiction over city B.

Necessary documents for registration

1.Registration Form

○Registarion Form of Car-Related Business at a Yard(Apended form No.1)

○Example of Registration Form

2.Ground Plan of the Yard

  (2D diagram)

〇Draw a ground plan of the inside of the property and the facility
・A layout of the equipment inside the yard
・The height and other specification of any walls and structures.

〇Example of a ground plan and sketch of sorroundings(PDF:56KB)

3. Sketch of Yard's Surroundings

〇Draw a sketch map of the yard including landmarks such as facilities or stores to provide reference for its location.

〇If the yard's location can be easily found on a map, you can attach the map.(When using a copy of a map, you might need to follow the necessary procedure. Please contact the map company in advance.)

〇Example of a ground plan and sketch of surroundings(PDF:56KB)

4. Documents to prove the right to property and facility usage

〇Submit a "certificate of all registered matters" of the yard's land and buildings.
〇If a person who operates the car-related business is not an owner of the property or the building, please submit the additional documents listed below:

  • Lease premise agreement or building lease agreement
  • License agreement (a document which states approval of property or premises to be used as a yard from an owner)

〇Example of license agreement (basic form)(PDF:76KB)

※This form is used for when the lessor and lessee are one person each. In the case of a property being subleased or co-owned, this form cannot be used. In such cases, ask the police station where you apply.

5. A certified copy of certificate of Residence(In the case of when a car-related business being operated by a self-employed person at a yard)

〇Submit a certificate of residence which has permanent domicile (if an applicant is a foreign national, submit a certificate of residence which has his/her nationality.)
〇The individual number on your "My number card" is not necessary. So, if there is your individual number is on the certificate, please redact it by blacking the area.

6. Certificate of registered matters for a company (In case of when car-related business being operated by a company at a yard)

〇A certified copy of corporation registration

7. A certified copy of articles of incorporation (In case of when car-related business being operated by a company at a yard)

〇Submit a certificate that has the same content as the original certificate

8. A certified copy of representative's certificate of residence (In case when a company operates a car-related business)

〇Submit a certificate of residence which has permanent domicile (if an applicant is a foreign national, submit a certificate of residence which has his/her nationality.)
〇The individual number on your "My number card" is not necessary. So, if there is your individual number on the certificate, please redact it by blacking the area.

※The documents to be submitted must be issued within approximately 3 months.

※If an underage person is planning to operate a car-related business, submit the following documents:

  • When the underage person's legal representative is an individual・・・a certified copy of the legal representative's certificate of residence
  • When the underage person's legal representative is a corporation・・・a certified copy of the legal representative's certificate of registered matters, a certified copy of articles of incorporation, a certified copy of certificate of residence of the corporation representative

Change of registration (registration for any changes in registered matters)

1. A person who registered his/her yard, must register to the Saitama Prefectural Safety Commission within 30 days of the change's occurring.

2. Registration of change needs to be registered at Community Safety Section of the police station which serves the jurisdiction over the registered yard. (Click "about each police station" for more details.)

Example 1

If the operator has two different yards in city A and city B, he/she must report the change to police station A which serves the jurisdiction over city A. If there is a change for the yard in city B, the operator must report the change to police station B which serves the jurisdiction over city B.

Example 2

If the operator moves or changes the name of his/her business and the altered information is related to both yards, then report to both police stations A and B.

3. Relocation of yards

  • If the location of the yard will be changed to a different location which is in a different jurisdiction, there is no need for a change in registration but the operator must register suspension or discontinuance of the yard to the police station which serves jurisdiction over the original location. When the yard moves, register newly to the police station which serves jurisdiction over the new location.
  • If the location of the yard will be changed to a different location and the new location is within the same jurisdiction, registration needs to be changed.

Necessary documents for registration(Documents related to changing matters are necessary.)

Registration

  Forms

○Registration of change of a car-related business (Appended form No.2)

○Example of registration of change

 

 

Change of Matters

Attached Documents

In case of when an applicant being self-employed Change of a name or an address 〇A certified copy of certificate of Residence Refer to No.5 of "New Registration" which states necessary documents.
In case when an applicant being a company Change of company name or address 〇Certificate of registered matters for a company 〇A certified copy of certificate of registered matters for a company
Change of a representative 〇Certificate of registered matters for a company 〇A certified copy of certificate of registered matters for a company
〇A certified copy of certificate of Residence of a representative Refer to No.8 of "New Registration" which states necessary documents.
Change of representative's address or name 〇A certified copy of certificate of Residence of a representative Refer to No.8 of "New Registration" which states necessary documents.

Changes about

a yard
Name of a yard 〇No documents required  
Location of a yard(This is used for only when a location is changed within a jurisdiction

〇Ground Plan of the Yard

  (2D diagram)
Refer to No.2 of "New Registration" which states necessary documents.

〇Sketch of Yard's  

 surroundings
Refer to No.3 of "New Registration" which states necessary documents
〇Document(s) to prove the right to property and facility usage Refer to No.4 of "New Registration" which states necessary documents
Size or structure of a yard

〇Ground Plan of the Yard

  (2D diagram)
Refer to No.2 of "New Registration" which states necessary documents
〇submit document(s) to prove the right to property and facility usage when you expand a yard etc. Refer to No.4 of "New Registration" which states necessary documents
Other Telephone Number No documents required  

※The documents to be submitted must be issued within approximately 3 months.

Registration for suspension

1. When registered yards are discontinued or reopened, the information regarding the change must be registered to the Saitama Prefectural Safety Commission within 30 days of the change's occurring.

2. When registered yards are discontinued or reopened, the information regarding the change must be registered to Community Safety Section of the police station which serves jurisdiction over the yard. (Click "about each police station" for more details.)

For example, if a person has two different yards in city A and city B, the discontinuing and reopening information of the yard in city A must be registered to the police station that serves jurisdiction over city A. Discontinuing and reopening information of the yard in city B must be registered to the police station that serves jurisdiction over city B.

Registration

  Form
〇Registration of suspension of a car-related business (Appended form No.3)
〇Example of registration of suspension
〇No documents required

 

 Exemption

Clauses of this Registration

Car Specific Maintenance

Business Operators※1

Storage of

Removed Bicycles

Related Business Operators

※1

Secondhand

Articles Dealers

Registration

(Article3,

Section1)

Exempted※2

Exempted※3

Exempted

Applied

Change of

Registration

(Article3,

Section2&3)

ID Confirmation

(Article4)

Partly Exempted ※4

Partly

Exempted ※5

Declaration of Stolen

Vehicles

(Article5)

Applied

Exempted

Record of

Business

Transactions

(Article6)

Partly Exempted ※4

Partly Exempted ※6

Employees

Record

(Article7)

Applied

Applied

Visibility

(Article9)

Posting a sign

(Article10)

Exempted

On-site

Inspection

(Article11)

Applied

※1 "Car Specific Maintenance Business Operators" are stipulated in the Article 78, Section 4 of the Road Transport Vehicle Act and "Related Business Operators" are stipulated in the Article 2, Section 17 of the Act on Recycling of End-of-Life Vehicle (hereinafter "Vehicle Recycling Act").

※2 Storing and dismantling of vehicles performed as specific maintenance with intent to export, transfer and deliver are exempted. However, this regulation is applied to other purposes of storing and dismantling.

※3 Storage of bicycles which were removed by municipalities is exempted from this regulation.

※4 Matters reported by the related business operators when they have to collect the End-of-Life vehicles pursuant to the provisions of the vehicle Recycling Act are exempted from this regulation.

※5 Measures taken by the secondhand articles dealers to confirm the identity of the seller are exempted from this regulation pursuant to the provisions of the Article 15(1) of the Secondhand Articles Dealer Act.

※6 Matters which must be entered in account ledgers or recorded electromagnetically are exempted from this regulation pursuant to the provisions of the Article 16 of the Secondhand Articles Dealer Act.

Electronic application

In order to reduce applicant's burden, "electronic application" is now available for new registration, change of registration, suspension of registration.

Information from

Safety Division, Community Safety Department

TEL:048-832-0110

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